Absence in the workplace can be a significant issue for organizations and it can easily cause disruptions to the workflow, it can lead to decreased productivity, and it can also be the cause for increased costs. Implementing an employee absence tracker is one of the ways to address all of these issues, allowing organizations to check attendance and identify patterns of absenteeism. In this article, we will tell you how to address employee absence issues using an employee tracker.
Start by identifying the patterns
The first thing that you need to do is identify the patterns of the absences. Sometimes employees may take days off because they have an emergency or just because they need the mental health day. However, sometimes they are going to be people that are going to try and abuse the system and they will try to avoid going to work at the beginning or the end of the week. All of us want to enjoy a long weekend, and sometimes employees may be interested in taking more days than they are entitled to. When you have an employee tracker, you will be able to identify the patterns and see if there is someone in your team who is trying to take advantage of their sick days or if there is someone that needs more support and encouragement.
Address the underlying issues
Once you have an idea of what is happening in your organization, you will need to start addressing the underlying issues. You may need to start by having a conversation with your team and see why that is happening and what you can do about that. Keep in mind that you should never use the employee absence tracker to micromanage people and pry into their private life, but if you notice a pattern, you as an employer are required to have a conversation with them and address the underlying issues. In some cases, you will be able to do this on your own, however, in other specific scenarios, you may need to reach out to the human resources team in your company and see what is the best way forward.
Improve the communication between you and your team.
Improving communication with your team is vital if you want to benefit not only from the employee absence tracker but also increase morale and productivity. Sometimes, your employees may be going through a rough time and they may have health issues that they have not disclosed yet. If there are any health issues that your employees are battling with, you may be required to provide additional moral and financial support. There are laws and regulations that fall under the disability act, and you need to work with regard to them. Once you improve the communication between you and your team you will be able to figure out why they are absent from work, and you will be able to address any potential problems that have led to them being absent.
The employee absence tracker is a powerful tool that will help you increase morale, increase productivity, and create a better workplace for everyone.